OA Publisher deals and workflows

On average, the Article Processing Charge (APC or author’s fee) for an OA article is €1500. With several publishers the Dutch universities concluded agreements about changing their journals into open access. With respect to the author’s fees various models apply, depending on the publisher. Some publishers offer a discount for authors. By other publishers, the author’s fees have been bought off by the Dutch universities.

You can search by journal title at the website Journal browser to see whether the author’s fees have been bought off by the Dutch universities or if a discount applies. Please note that only a corresponding author that submits the manuscript to the publisher can claim the waiver that is offered by a publisher deal. It is important to always use your Erasmus MC email address in all correspondence with the publisher. 

At the following publishers you can disseminate your Open Access article without a charge or with a discount.

  • BMJ:
    Erasmus MC has an Open Access Membership at BMJ, which allows authors to receive a 100% discount on the APC. The membership is valid for three years commencing at January 1st 2019.
    • Use your Eramus MC email address during submission and do this preferably from the institutional network.
    • Use the drop-down menu to select your affiliation (university).
    • Once BMJ has verified the affiliation the article will be published Open Access without any costs upon acceptance.

  • BioMedCentral (BMC): 
    15% discount

  • Brill:
    • Use your Erasmus MC email address during submission and do this preferably from the institutional network.
    • Make clear that you are affiliated with Erasmus University Rotterdam.
    • The article will be published Open Access after acceptance without any costs;
    • Another possibility is to contact Brill directly at brillopen@brill.com and request to make a publication Open Access.
    • Instructions workflow Brill 

  • Cambridge University Press:
    • Use your Eramus MC email address during submission.
    • After an article has been accepted, the corresponding author may indicate under which affiliation they submitted the article; CUP will know that the author is entitled to remission.
    • Click the Apply Discount button to confirm open access publication.
    • Instructions workflow Cambridge University Press 

  • Elsevier:
    • Corresponding authors must use their Erasmus MC email address during submission.
    • Indicate in the publication stage (author journey) of your article that your research was conducted at Erasmus University Rotterdam.
    • Indicate that you opt for a CC-BY license.
    • See the workflow documentation for further explanation.
    • Then choose the Gold Open Access option.
    • Instructions workflow Elsevier

  • Emerald Publishing Group:
    • Corresponding authors must use their Erasmus MC email address during submission.
    • Upon submission corresponding authors are required to indicate that they want to make their article Open Access via a mandatory yes/no question.
    • Eligible authors are identified by their institutional email address or ORCID.
    • Instructions workflow Emerald

  • IOS Press:
    • Use your Erasmus MC email address and institutional network during submission. Indicate your affiliation to the Erasmus University Rotterdam.
    • When articles are accepted for publishing, Open Access is the default option. Articles will be published as Open Access under a CC-BY-NC license.
    • Instructions workflow IOS Press 

      Nota bene:
    • To be sure that your Open Access request is not missed in the workflow of IOS Press, you are requested to send an email (preferably from your Erasmus MC email address) to: authorfees@iospress.nl.
    • Please state the article reference number of your submission, your affiliation to the university, and include ‘NL Agreement’ in the subject line of the email.
  • Karger:
    • When submitting, please use your Erasmus MC email address, preferably from the institutional network.
    • Indicate wanting to publish Open Access when submitting.
    • Erasmus University Rotterdam will verify your affiliation.
    • Most Karger Open Access articles are distributed under the CC BY-NC 4.0 License. For research funded by organizations requiring Plan S compliance, papers are published under the CC BY 4.0 License.
  • Lippincott Williams & Wilkins (LWW/Wolters Kluwer):
    • LWW will recognize the corresponding author as a researcher of a Dutch university, based on email affiliation; authors should therefore use their Erasmus MC email address
    • Once the article is accepted for publication, the corresponding author is requested by LWW to request an APC waiver code via the University Library contact (openaccess.library@eur.nl). This code can be used in the LWW payment system, which allows you to publish Open Access free of charge.
    • Instructions workflow Emerald Lippincott Williams & Wilkins

  • Oxford University Press:
    • Log on to Author Services of OUP.
    • Corresponding authors must use their Erasmus MC email address during submission.
    • After acceptance of the article the corresponding author chooses via OUP’s online licensing and payment system for an Open Access license.
    • By choosing for refer charges you make sure that the costs will be paid by the pre-payment account of the Dutch universities.
    • The university to which the corresponding author is affiliated has to approve this request.
    • Instructions workflow Oxford University Press 
  • Sage:
    • Sage will recognize the corresponding author as a researcher of a Dutch university, based on e-mail affiliation and selected institution. Authors should therefore use their Erasmus MC email address.
    • Select the appropriate Creative Commons license.
    • The 20% discount (VSNU agreement discount) for publication in SAGE’s Pure Gold Access Journal will automatically be applied to the Author Processing Charge (APC) when the corresponding author is recognized as affiliated to a Dutch university.
    • Instructions workflow SAGE 
  • Springer:
    • At article acceptance you will be asked to confirm your affiliation by selecting it in the Special Affiliation drop-down menu and agree to the Open Access copyright and license terms;
    • Erasmus University Rotterdam will verify your affiliation.
    • Instructions workflow Springer
  • Taylor&Francis:
    • Corresponding authors must use their Erasmus MC email address during submission.
    • After the publisher has accepted the paper, the corresponding author will be invited to publish their article Open Access.
    • Select the Creative Commons license of your choice.
    • Instructions workflow Taylor & Francis
  • Walter de Gruyter:
    • Walter de Gruyter uses the CCC RightsLink platform.
    • Corresponding authors have to use their institutional email address during submission.
    • After choosing the Open Access option a notification will tell you that the APC is covered by your institution.
    • The article will be published Open Access with a CC-BY license after acceptance.
    • Instructions workflow Walter de Gruyter 

  • Wiley:
    • Terms and conditions
      • NB. Details of a new agreement with this publisher are worked out at this moment. Open access publishing services as part of the former consortium deal will be continued in the meantime.
    • License and conditions
      • An agreement between Dutch universities and Wiley starts as of 4 March 2016 on open access publishing in 1400 hybrid journals.
      • Use the Open Access Journal Browser to find out if a specific journal is part of the agreement.
      • Corresponding authors of Dutch universities should indicate, when their article has been accepted, that the article must be published in open access. This goes without extra charges for the authors.
      • Wiley also publishes 60 full open access journals; those are not covered in this agreement.
      • Corresponding authors (teaching/research staff and students employed/enrolled) of participating institutes can publish their articles (research and review articles) without any costs open access.
    • How does it work?
      • Once your article is accepted, register or log-in to Wiley Author Services. On your Author Dashboard in Author Services, click ‘Order OnlineOpen’. If your request is approved, you will receive a confirmation mail.
      • Use your Erasmus MC email address at any time when having contact with Wiley and during the submitting process. Wiley uses this address to detect if you are eligible for this deal. In doing so during the submitting process you will get the information you need to make the publication available in open access without additional costs.
    • More info